Termination letter (performance) 			Template 8

[insert name and mailing address of employee]

[date]

PRIVATE AND CONFIDENTIAL

Dear [employee name],

Re: Termination of employment

Further to the discussion on [insert date], between yourself, [include any witness names,] and I, I confirm that your employment with [insert company name] is terminated, effective [insert date]. [If providing payment in lieu of notice, outline actual leaving date and any special conditions].

As stated at the meeting, the reason for the termination of your employment is as follows:

[Insert reason and summary of steps that have been taken to date, including any meetings, phone contact or letters, and allowed time for change/improvement/contact. Attach any supporting documentation, including minutes of meetings, warning letters, performance reviews etc.]

Please return all company property, specifically:
[List specific property that must be returned, e.g. keys, tools, manuals]

Your final entitlements have been calculated as follows, and will be paid on [insert date]:

Entitlement	Hours	Amount	

			
Total		$	

Please sign, date and return the enclosed copy of this letter as confirmation of receipt. We will process your final pay in due course.

Yours sincerely,

[insert full name and position of relevant officer]

Instructions:
•	keep copy in HR file
•	include a stamped, self-addressed envelope
•	include an Exit Checklist, with the manager section completed, so far as possible
•	attach any supporting documentation
•	make final payment